Works

Expenditure on capital (building new assets and improving existing ones) and repair Works constitutes a significant proportion of a municipality'expenditure. In terms of service delivery, there is a huge impact of the Works carried out by a municipality on the quality of services delivered to the citizens. Municipal Works aims to streamline the execution of Works within a ULB by providing two covering two broad areas Works Management
  • Indent Management: Capturing the information related to the development of the proposal for a Work, followed by the technical and financial approval process
  • e-Procurement: Managing the tendering process electronically, including the technical/financial review of the contractor bids
  • Works Lifecycle Management: Once the Work is awarded, the entire lifecycle of the Work is managed, including tracking of actual outcomes; the billing/payment process, leading up to the capitalization or revaluation of Assets
Reporting/Analysis
  • Internal Reporting: Reports on quality/performance on a variety of parameters (e.g contractor performance) can provide valuable decision support tools to administrative decision makers
  • Knowledge Base: Data collected over time and across municipalities within a state can be used for analysis. This can include correlation of data across different municipal modules (eg. PGR and Works to understand the perceived impact of Works out on the citizens)
  • Transparency: Integration of data from the Works module to the City Portals can improve the transparency of operations by giving the citizens at large, a clear insight on the nature of capital expenditure carried out by the administration
Salient Features of Municipal Works Estimation Management
  • Creation of Technical Estimate
  • Attach Documents/Drawings as part of the Estimate
  • Prepare financial Estimate using Schedule of Rates
  • Estimate Approval Process
e-Procurement
  • Creation of Tendering Documents
  • eTendering with online submission of Tender Documents
  • Technical Review Process
  • Financial Review Process
  • Identification of Winner and issue of acceptance notice
Works Management   Reporting/Analytics   Master Data   Public Disclosure Platform
  • Progress of Works
  • Expenditure (budgeted vs. actual) incurred on each Work
  • Liabilities/payments by Contractor
  • Schedule of Rates
  • Quality Reports by Work/Contractor
  • Measurement Book Entries (Estimated vs. Agreed vs. Actuals)